Accounting vs. operations
QuickBooks is strong for books, AR/AP, and tax-ready reporting — but dispatch teams still need load and driver workflow.
QuickBooks + Carrier TMS
Carrier TMS with QuickBooks Online Integration
Hawk Lane helps small trucking fleets manage dispatch, documents, PODs, invoicing, expenses and settlements in one workflow — with QuickBooks Online integration available on supported paid plans.
QuickBooks stays your accounting system of record. Hawk Lane stays your trucking system of record. Integration scope is confirmed during Pro or Custom onboarding.
- Organise loads, documents, and billing before the accounting step
- Prepare load-linked invoices and review expenses in one workflow
- QuickBooks Online integration on Pro and eligible Custom plans
Cloud-based carrier TMS — no desktop download. Integration availability confirmed during onboarding.
Operations dashboard
Why QuickBooks Alone Is Not Enough
QuickBooks can manage accounting, but it is not built to run daily trucking operations. Hawk Lane helps your team manage loads, drivers, documents, PODs, invoices and settlements before the final accounting step.
Documents and PODs
Rate confirmations, BOLs, and PODs live in texts, email, and camera rolls — not in your chart of accounts.
Double-entry risk
When billing rebuilds invoices in QuickBooks and settlements are calculated elsewhere, mismatches show up at month end.
Load margin visibility
Trucking companies need load income, costs, driver pay, and margin reviewed before numbers reach accounting.
What Hawk Lane Can Help Sync / Prepare
Supported workflows may include customer records, invoice preparation, expense tracking, load-linked billing details and accounting review. Final integration behaviour depends on the supported QuickBooks Online setup and plan.
Customer records
Keep customer and broker details organised in Hawk Lane so invoice preparation has consistent shipment context.
Invoice preparation
Prepare load-linked invoices using shipment, rate, and document information before QuickBooks review.
Expense tracking
Track load-related costs and expenses so back-office review is easier before amounts move to accounting.
Load-linked billing
Keep billing details attached to the correct load so dispatch, billing, and accounting see the same operational truth.
Settlements & margin
Review driver settlements and load profitability in Hawk Lane before final accounting steps in QuickBooks.
Accounting review
Sync or export for QuickBooks Online review — exact field mapping and behaviour confirmed during onboarding.
Integration scope, field mapping, and supported workflows are confirmed during Pro or Custom onboarding — not assumed on every account.
From Load to QuickBooks Review
One trucking workflow — operations in Hawk Lane, accounting in QuickBooks Online.
- Load created
- Driver dispatched
- POD uploaded
- Invoice prepared
- QuickBooks Online sync/review
- Driver settlement and margin reviewed
Who This Is For
Asset-based carriers using QuickBooks Online who want dispatch, documents, invoicing and driver workflows connected instead of scattered across spreadsheets, emails and messages.
- Small carrier fleets (roughly 4–20 trucks) outgrowing spreadsheets
- Dispatch and back-office teams tired of re-keying invoices into QuickBooks
- Carriers who want load margin and driver settlements reviewed before accounting
- Operations that already use QuickBooks Online and need a trucking system of record
Plan Availability
QuickBooks Online integration is available on Pro and eligible Custom plans. Integration availability, field mapping and workflow setup are confirmed during onboarding.
Pro
$199/company/month
Up to 20 active trucks · 10 staff users
Includes one supported standard integration — QuickBooks Online, Motive, or Samsara (pick one).
- Everything in Growth
- Advanced reporting and profitability views
- One standard CSV master-data migration
- One supported QuickBooks Online integration
- Priority onboarding and support queue
Custom
Quoted based on scope
For larger fleets or complex integration needs
Quoted when you need multiple integrations, QuickBooks Desktop review, EDI, historical migration, or custom workflows.
- Everything in Pro, where applicable
- Multiple integration providers or EDI
- QuickBooks Online, Motive, Samsara, or custom API
- Historical migration and custom reports
- Dedicated implementation and contracted support
Frequently Asked Questions
Hawk Lane supports QuickBooks Online integration on eligible paid plans, subject to account compatibility and setup requirements.
No. The Free plan includes core web TMS features. Integrations are available on Pro or eligible Custom plans.
No. Hawk Lane is a trucking operations platform. QuickBooks remains the accounting system.
Yes. Hawk Lane can help prepare load-linked invoices using shipment, customer and document information.
Yes. Hawk Lane supports load income, costs, driver settlements and profitability review depending on the selected plan.
QuickBooks Desktop requires separate review and should be treated as Custom unless explicitly supported.
Book a QuickBooks TMS Demo
Tell us about your fleet, how you use QuickBooks Online today, and what you want to connect. We will confirm integration scope and plan fit during onboarding.
Connect Trucking Operations to QuickBooks Online
Run loads in Hawk Lane. Keep books in QuickBooks. Reduce double-entry with a supported integration on Pro or Custom plans.
Book a QuickBooks TMS Demo →