No single fleet view
Nobody can answer "what is every truck doing right now" without three phone calls.
Fleet TMS Software
Fleet Management TMS for Small Trucking Companies
Run the whole fleet from one browser workspace — dispatch trucks and drivers, see every active load, keep truck and trailer records current, collect PODs, and connect settlements and invoicing.
Hawk Lane is a TMS fleet management system for asset-based trucking companies that operate their own equipment. It is not a load board, a dispatch service, or a GPS-only tracking tool.
- Fleet-wide load visibility across every truck and driver
- Truck, trailer, and driver records with expiry reminders
- Documents, settlements, and invoicing on the same load record
Free plan for up to 3 active trucks · No desktop download · Guided setup on paid plans
Dispatch board
What Is Fleet TMS Software?
Fleet TMS software is a transportation management system for a company that operates its own trucks. A TMS fleet management system connects fleet-wide dispatch, truck and trailer records, driver assignments, freight documents and PODs, invoicing, driver settlements, and load profitability in one place — so the office is not rebuilding the same load details in a spreadsheet, a text thread, and an accounting file.
This page focuses on operating a fleet. For the general product overview, see Carrier TMS; for the category explainer, see trucking TMS software.
One system for the trucks you own, the drivers who run them, and the loads that pay for both.
- Fleet-wide dispatch and load status
- Trucks, trailers, and driver records
- PODs and freight documents on every load
- Settlements, invoicing, and load margin
What Changes When a Fleet Runs on One System
Most small trucking companies do not fail at dispatch because the work is complicated. They struggle because fleet information lives in too many places at once.
Equipment records drift
Trailer, registration, and insurance details live in a folder that is rarely current.
Assignments get duplicated
Two dispatchers commit the same truck because the whiteboard and the sheet disagree.
Paperwork trails the truck
PODs arrive days later, so billing and driver pay both wait.
Margin is a guess
Revenue and cost per load are reconstructed at month end, not reviewed as loads complete.
Customers call for status
Every update request interrupts the person who should be planning tomorrow.
Dispatching Trucks and Drivers Across the Fleet
Assign work once, see it everywhere. The dispatch board is the operating picture for the whole fleet — not a list of freight for sale.
Fleet-wide load visibility
- Active, upcoming, in-transit, and delivered loads in one view
- See which trucks are committed and which are open
- Spot gaps before they become empty days
- Plan tomorrow without rebuilding today's list
Driver assignments
- Assign a driver, truck, and trailer to each load
- Keep responsibility clear across dispatchers and shifts
- Reduce double-booked equipment
- Driver app for assigned loads on Growth and above
Stops, appointments, and check calls
- Pickup and delivery windows on the load record
- Check-call notes the next dispatcher can read
- Status history instead of scattered messages
- Fewer repeated where-is-my-truck calls
For the dispatch workflow in detail, see trucking dispatch software.
Trucks, Trailers, and Driver Records in One Place
A fleet management TMS should hold the records that dispatch, billing, and safety all depend on — with reminders before something expires.
Truck and trailer records
- Unit numbers, equipment type, and status
- Which units are assigned and which are available
- Maintenance and expense records
- Registration and inspection documents attached
Driver records
- Contact details and assigned equipment
- Licence and qualification documents on file
- Pay setup connected to settlements on paid plans
- History of loads run by each driver
Expiry reminders
- Insurance, licence, and inspection date reminders
- Document expiry visibility before it becomes urgent
- One place to check instead of a shared drive
- Hawk Lane organises records; it does not file on your behalf
Hawk Lane helps organise fleet and document records. Carriers remain responsible for meeting their own safety, licensing, tax, and filing obligations.
Documents and PODs Attached to Every Load
Delivery paperwork belongs on the load it came from — that is what makes billing fast and audits survivable.
- Rate confirmations on the booked load
- BOLs and delivery receipts
- POD capture from drivers on Growth and above
- Lumper and accessorial receipts
- Truck, trailer, and driver documents
- Find files from the load record, not the inbox
Driver Settlements, Invoicing, and Load Profitability
The same load record that dispatch used should be the one billing and driver pay work from.
Driver settlements
- Prepare driver pay from completed loads
- Record advances and deductions
- Keep settlement history per driver
- Included on Growth, Pro, and eligible Custom plans
Invoicing
- Create load-linked invoices after delivery
- Bill with documents already attached
- Track invoice and payment status
- QuickBooks Online sync on Pro and eligible Custom plans
Load profitability
- Revenue, cost, and margin by load
- Track operating expenses against the fleet
- Review lanes and customers that actually pay
- Standard reporting on Growth; advanced on Pro
Customer Status Visibility Without Extra Phone Calls
When customers can see shared load information themselves, your dispatchers get their day back.
- Shared load status for approved customers
- Customer-visible documents and invoices
- Private internal notes stay internal
- Fewer repetitive status interruptions
Customer portal is included on Growth, Pro, and eligible Custom plans — not on Free.
Real Hawk Lane Screens
Product screenshots from the Hawk Lane workspace. Sample data shown.
Fleet dashboard
Check calls
Driver settlements
Route planner
Why Hawk Lane Is Not a Load Board
Fleet TMS software and a freight marketplace solve opposite halves of the job. Hawk Lane handles what happens after the load is yours.
| Load board or marketplace | Hawk Lane fleet TMS |
|---|---|
| Helps you find freight to haul | Runs the freight you already booked |
| Belongs to a third-party network | Your own operating records |
| Ends when the load is booked | Continues through POD, invoice, and settlement |
| No truck, trailer, or driver records | Fleet records with expiry reminders |
| No driver pay or load margin | Settlements and load profitability |
Hawk Lane is independent cloud-based trucking software. It is not a load board, freight marketplace, dispatch service, or government filing provider.
Small-Fleet Pricing by Active Truck Count
Company pricing based on active trucks — no per-driver or per-load billing during the pilot. Full comparison lives on the TMS software pricing page.
Free
$0/month
Up to 3 active trucks
Core web TMS, loads, dispatch board, documents, PODs, and basic invoicing.
Request Free AccessFree carrier TMS plan details →
Growth
$99/month
Up to 10 active trucks
Driver app, customer portal, driver settlements, standard reporting, and guided initial setup.
Request AccessPro
$199/month
Up to 20 active trucks
Advanced reporting, priority onboarding, one standard migration, and one supported standard integration.
Discuss Pro SetupCustom
Quote
21+ trucks or complex scope
Multiple integrations, EDI, custom workflows, or larger migration needs.
Request Custom PlanPlan limits and included services may vary during launch. Setup, migration, and integration requirements are confirmed before activation.
Fleet TMS Software FAQs
Fleet TMS software is a transportation management system used by a trucking company that operates its own trucks. It connects fleet-wide load dispatch, truck and trailer records, driver assignments, documents and PODs, invoicing, and driver settlements in one operational system instead of separate spreadsheets.
GPS fleet tracking and telematics focus on vehicle location, engine data, and safety events. A TMS fleet management system focuses on the commercial operation: which loads are booked, who is assigned, what documents were collected, what was invoiced, and what each driver is paid. Hawk Lane can connect telematics data through supported integrations on eligible plans.
No. Hawk Lane is not a load board, freight marketplace, or dispatch service. It is software your own team uses to run the loads you have already booked.
Hawk Lane is designed for asset-based fleets of roughly 1 to 20 active trucks on standard plans. Free covers up to 3 active trucks, Growth up to 10, and Pro up to 20. Larger fleets or complex workflows are quoted as Custom.
Ready to Run Your Fleet From One System?
Start free for up to 3 trucks. Upgrade when you need the driver app, customer portal, settlements, and guided setup.
Request Free Access →No credit card required during the pilot. Cloud SaaS in your web browser.